Sars HMS Plan of Action


Based on conclusions from the HMS Meeting and Inspection Round, the Research Director and Safety Delegate collaborate in preparing an Action Plan for the Centre's focus on health, environment and safety issues for the following year. The plan must list priorities and deadlines.

The following was agreed upon at the Sars HMS meeting in January 2009:


Initiative Description Responsible Status
Follow up 2008 Inspection Fire Protection
New meeting point outside
HoA Deadline: Feb 10
  Employee Alarm System
Update info from Falck/GS4
HoA Completed
  S3 Wash Basin Leak Lab Manager
HoA
Completed
  S4 (complete animal room rig)
Install step-ladders and hinged steps
GL and
HoA
Completed
Advise Re-building of Course-Lab General EHS issues
Removeal of gas bottle
HoA Completed
Chemical Registration Lab Mgrs to attend Uni Research Course Lab Managers Ongoing
Chemicals Storage and Responsibility GU Ongoing
Procedures for exposure to dark rooms VO present to Uni Research main safety deputy HoA Completed
Inventory Develop replacement priority list
based on input from GU and lab mgrs
HoA Ongoing
Risk Assessment Project Appoint Sars Risk Assessment Group HoA Completed
Energy Conservation Switch off instruments and lights when leaving room/office/lab All Ongoing
Waste Disposal Improve information GU Ongoing
Insurance Improve information HoA Ongoing
Employee Course - First Aid, Fire and Emergency Establish routines for training of all employees HoA Ongoing
S4 Sink Leakage   HoA Completed
UV-Bench Replace with "blue light" HoA Ongoing
Drain from Isotope Room Needs protection in neighboring MS room HoA Completed
Legislation Information Inform employees of relevant changes HoA Ongoing

The following was agreed upon at the Sars HMS meeting in January 2008:


Initiative Description Responsible Status
Follow up 2007 Inspection Cables on the floor All completed
  Cnidaria facility - Connect to Falck Alarm HoA completed
  Buy shoes for lab use if wanted All/GLs ongoing
  Bench plate in washroom GU/HoA completed
  Compressed air Cryo Lab HoA ongoing
Total Sars Cleaning   HoA completed
Basic Molecular Biology Course
for Technicians/adminstration
  HoA completed
Annual Cleaning Day/
Emergency Shower Control
  Dept Eng (cleaning)
Dep of Safety
and HoA (inspection)
completed
Fire Protection Extinguishers in all labs and animal facilities
Emergency lamps replaced
New meeting point outside
HoA ongoing
Course Lab emergency shower Repair HoA completed
Employee alarm system Update info from Falck HoA ongoing
Drain filters in animal facilities requirement: filter openings can not be more than 2 mm Facility Mgrs
HoA
Completed
Temperature/ventilation regulations   HoA Completed
Freezer elements and boxes control HoA Completed
S1 Noise Level Move PCR machines Lab Manager Completed
S3 wash basin leak fix Lab Manager
HoA
Completed
S4 (complete animal room rig) Install step-ladders and hinged steps Lab Manager
HoA
Completed
S7 Storage Space Set up cabinets in corridor Lab Manager
HoA
Completed
ZF Rooms Step-ladders
fungus in 2nd floor room
Facility Manager Completed
Cnidaria Air pressure
Ethanol storage
Facility Manager completed
ongoing

The following was agreed upon at the Sars HMS meeting on January 24, 2007:


Initiative Description Responsible Status
Follow up 2006 Inspection Cables on the floor All ongoing
  Cnidaria facility - Connect to Falck Alarm HoA ongoing
  Buy shoes for lab use if wanted All/GLs ongoing
  Bench plate in washroom GU/HoA ongoing
  Compressed air Cryo Lab HoA ongoing
Total Sars Cleaning   HoA ongoing
Basic Molecular Biology Course
for Technicians/adminstration
     
Annual Cleaning Day/
Emergency Shower Control
  Dept Eng (cleaning)
Dep of Safety
and HoA (inspection)
ongoing

The following was agreed upon at the Sars HMS meeting on February 9, 2006:


Initiative Description Responsible Status
Follow up 2005 Inspection Protection used when emptying natriumhypochloritt Jean-Marie completed
  Cryolab - eyeshield for nitrogen bottles Jean-Marie completed
  Cables off floor in admin office HoA deadline 28.02.2006
  New telephone Seq. Lab HoA completed
Kitchen Ventilation for autoclave
UiB priority 2006
Grethe/HoA completed
Isotope procedures To be modified per new national regulations
Not UoB priority in 2005
Marit completed
Zebrafish rooms Improve introduction program for guests in accordance with 2005 plan Merete deadline spring 2006
Cell Lab Implement and settle established log for internal
and external users
Mary completed
Cnidaria Facility Connect to Falck alarm HoA deadline spring 2006
S1 Lab Cover for PCR machine Marit deadline spring 2006
Annual Cleaning Day and
Emergency shower control
  Dept Eng (cleaning)
HoA/DoS (inspection)
completed

The following was agreed upon at the Sars HMS meeting on February 1, 2005:


Initiative Description Responsible Status
Isotope Room Implement new national regulations Torben Awaiting UIB guidelines pr 31.jan.06
Zebrafish rooms Standardised introsystem for guests Tore and Heikki Merete will follow-up in 2006
Cell lab Establish user log (internal and external) Grethe and Mary Mary will follow-up in 2006
Microscopes Reservation lists Tom Becker and
Tom Clarke
completed
Follow up after 2004 HMS inspection      
  Gel Documentation
New chair (not textile) and new PC
Melanie completed
  -80 room
Priority power freezer Uli Technau
Berit completed
  -80 room
Organize emergency space, install alarm
Xianghui and Chris completed
  Gas tanks
Equip with wrench (new regulation)
Anne completed
  Cryolab
Eye shield nitrogen bottles
Jean-Marie Jean-Marie will follow-up in 2006
  Kitchen
Ventilation for autoclave
Grethe/Berit UIB priority - follow up in 2006
Annual Cleaning Day/Emergency showers control   Deputy of Safety  

The following was agreed upon at the Sars HMS meeting on November 28, 2003:


Initiative Description Responsible Status
Social work environment Annual employee evaluation
Group meetings every 2nd week
All to attend seminars
Open internal seminars to other institutes
Reestablish the social committee
Group Leaders
Group Leaders
All employees
Seminar host
Eilen, Helen
and Jonathan
 
completed
completed
completed
completed
Annual cleaning day All common facilities HoA/Contact persons completed
Annual control emergency showers Every 6 months HoA/DoS completed
Follow up 2003 HMS inspection results:      
All labs Lights above work benches HoA completed
Common storage room Order/organisation Vibeke + DoS completed
Common instrument rooms Location of common equipment Dept engineers completed
Zebrafish room 2nd floor Ladder system Tom completed
Both zebrafish rooms Datasheets zebrafish rooms Technician + Mary completed
Zebrafish rooms and cell lab Eye-rinsing bottles Grethe completed
Appy Parc Eye-rinsing bottles, portable & adjustable chair, working shoes and clothes DoS, Jean Marie
and Helen
completed
Safety equipment cell lab/nitrogen tanks Spill kits, protection sets Ståle - Grethe completed
Medical control? Investigate regulations for work in cell labs DoS In progress
Alarm system Labs and animal facilities for persons working alone (weekends/afternoons) HoA completed
Printer spectrophotometer   Fabio completed
Other HMS related activities 2004 Not listed in the original plan    
Zebrafish rooms Research animal facility approval Tom B & Berit completed
Labs & projects GMO approved Lisbeth & GL's completed
Zebrafish room 2nd floor Fungus situation solved Tom B &Berit completed
Priority power on freezers & equipment   Berit completed
Written welcome brochure   Berit completed

The following was agreed upon at the Sars HMS meeting on March 11, 2003:


Initiative Description Responsible Status
Repair fire alarm outside fish room Notify HiB adm HoA completed
Evacuating procedures How to, where, guests MFJ (HoA) completed
Improve lab hygiene & safety Emergency showers, washer sinks, safety equipment/hygiene devices HoA Washer sinks remain
Household cleaning Change water between labs and other rooms DoS with cleaning staff completed
Isotope room Silicone skirting, confirm users courses, supplies/ledger lists T. Kallesøe Supplies/ledgers remain
Training newcommers Build out existing, welcome folder HoA Welcome folder under Unifob development
Annual cleaning day All common facilities HoA/Contact persons completed
Annual control emergency showers Every 6 months HoA/DoS completed
Office facilities at Seq. lab Isolate computer desk P.Cupit Waiting on final location decision
Incorporate HMS in reconstruction   HoA Continuous
Zebrafish room roller table, work lamps TB completed
Office ergonomy/PC workspace   HoA completed
Update Sars HMS web-page   HoA completed
Elect DoS UoB procedures HoA completed
Common wardrobe locker   HoA Waiting on new space takeover
Special pipettes (3 sets) to avoid handwrist tensions GL/DoS completed
Magnetic shaker to avoid handvrist tensions GL/DoS completed

The following was agreed upon at the Sars HMS meeting on December 15, 2001:


Initiative Description Responsible Status
Implement training program for newcommers As described in check list HoA/DoS completed
Follow up 2001 HMS inspection results      
Storage room Organise HoA/DoS completed
All labs Correct storing acids and dissolvents All completed
All labs Avoid storage on floor etc All continuous
Lunch room Order All continuous
Annual cleaning day All common areas Dept. engineers completed
Annual control emergency showers . DoS completed

The following was agreed upon at the Sars HMS meeting on December 15, 2000:


Initiative Description Responsible Status
HMS work group members:
Deputy of Safety: Anne Vatland
For scientific staff: Oddbjørn Fauske
For technical staff: Marit Flo Jensen
Head of Administration: Berit Berntsen
Describe and coordinate procedures for
- High risk work activities
- Training newcomers
- Injuries/accidents
- HMS responsibility

Group members completed
Glove seminar Inform and increase awareness regarding possible chemical exposure HoA completed
Fire protection training Practical use of fire-fighting equipment Marit Flo Jensen completed
Labeling of responsibility areas   Tove Leiknes completed
Order in the lunch room   All staff continuous
To be discussed further:
- Specific hand washes in the labs
- Visitors (children) in lab areas
     

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